The statewide history exams are given to ninth-grade students towards the end of every school year to measure their material retention.
#Business memo example update#
I’m reaching out to all ninth-grade teachers in the history department at John Graves High School to get a progress update on their class’ preparedness for the statewide exams. Subject Line: Progress of ninth-grade history students
To: All ninth-grade teachers in the history department at John Graves High Schoolįrom: Ryan Boyce, Education Administrator, John Graves High School This is done by sending a confirmation memo to the parties involved.Ī confirmation memo acts as a record of communication or plans for a meeting, in case either party needs to refer back to the details.
#Business memo example professional#
It’s recommended to send a confirmation after discussing any professional decision or having a business meeting. A memo is a great way to solicit progress updates because it’s direct.Ĭonfirmation. If an organization handles long-term projects, they request periodic updates from its employees regarding their progress. This is a call-to-action memo – whether to stop a certain behavior, implement a new company-wide policy, or request attendance at an event. The purpose of a business memo is often to ask the receivers to do something. Sending a short memo is an effective way to gather information from various branches.Ī call to action. Everyone who works within a company serves a specific role they know the most about. A popular reason for sending a memo out to a professional team is to request information. Below are a few examples of the types of memos to send depending on the situation: The type of memo used in a professional exchange depends on the goal it’s attempting to achieve. If your memo comes with additional resources or documents that recipients need to consult, be sure to attach them alongside the memo for convenience. A memo asking the recipients to do something gives them all the resources they need to complete the task.Īttachment(s). Also, include relevant contact information, such as your title, email, and phone number. End an office memo using a traditional closing with your name and contact details or a final call to action.
Usually, the body of a memo won’t exceed a paragraph or two.Ĭlose professionally. Be detailed in describing the situation or request, but still keep it as short as possible. The most important portion of a memo is the body because it describes the matter at hand that requires attention. A professional greeting isn’t necessary for a memo, so get right to the purpose of the correspondence.
Start a memo as you would start any business email by introducing the topic you’ll be discussing in the body paragraphs. Also, include a direct subject line that gives the reader a brief overview of the information to follow. The more official it is, the more important including a date is for official record-keeping. It’s up to you whether to date your memo or not. If you need someone else to see the memo, but they’re not specifically addressed in the “To:” section, CCing them on the document is a wise decisision.įill in the date and subject line. There are distinct formatting rules to follow when writing a business email or letter that aren’t required when constructing a memo, such as salutations.Ī memo is less restrictive in structure because the goal of a memo is to get right to the main points.įrom: Laura Jones, Northeast Director of SalesĪdditional recipients. If there’s a situation that only concerns one or a few people within the company, a simple business email is sent to these individuals instead of a widespread memo.Ī professional memo differs from an email in its length and formality. Since memos are sent out to alert an entire group of staff, it only handles information useful to multiple parties or a whole division. It is a declaration that informs people working within a company and often requires the receiver of the memo to take some kind of action. Usually, memos are sent out to multiple people to bring mass awareness to a specific reminder, event, or policy update. An office memorandum, often shortened to memo, is a method of communicating basic information and alerts to co-workers or employees within a company.
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